The Amazing Alternative to Messy UTM Builder Spreadsheets

UTM Spreadsheet Alternative

Messy UTMs are a major hurdle to actionable reporting. UTM spreadsheets often do not solve the problem — because they get messy, too.

Those of you serious about reporting need a tool that’s built for the purpose of building consistent and advanced UTMs across your team. 

Build UTMs like a Pro

Use the tool for consistent and fast team workflows

Going from a UTM Spreadsheet to a UTM Tool

We’re happy when teams come to us and they already have a spreadsheet they’ve been using. A UTM spreadsheet is better than nothing. A formula will speed up the link building, you can force simple rules such as all lowercase, you’ll have a list to go into and check the links.

But, we recommend the UTM.io tool as a much better solution. We’ve seen too many teams think they can rely on UTM tracking sheets, and get disappointed shortly after. That’s because:

  1. The formula that generates your link should not be editable by some of the team members with edit access to the sheet, e.g. some of your juniors or consultants
  2. The more links you put in, the messier the UTM generator sheet gets. You want to avoid this type of discouragement.
  3. 9 in 10 spreadsheets contain errors. Every spreadsheet that gets edited by multiple people over time gets messy, and you’ve probably experienced that the errors are hard to catch. In marketing reporting, this leads to flawed attribution data.
  4. For consistent tagging, you need UTM building rules in your workflow. And you need the rules to be more automated than what a spreadsheet formula can do. For instance, you need a way to give a particular team member a predefined list of options for a UTM parameter.
Setting rules for UTM tags in UTM.io. Rules and permissions can also be set individually, for each team member.

Say No to a Messy Spreadsheet, Say Hi to a Dedicated UTM Generator Tool

Allow yourself to live the life of campaign data that’s both clean and nuanced. It’ll be a life of smooth workflows, consistency in how links are tagged, management hours saved, accurate and actionable reporting, and campaign improvements that get you promoted.

Sounds too good to be true? It isn’t. You can actually sign up for it here.

If you still feel married to your UTM spreadsheet, try and answer the question — do you know of a UTM spreadsheet that can do the following?

Enforce Lowercase, or Get Rid of Spaces

Prevent Becky in advertising from accidentally putting an uppercase G in source=Google. Or Bob, the new intern, from using spaces instead of dashes.

  • Eliminate splintered data
  • Make it easy for new team members to avoid mistakes
  • Achieve the consistency you need to make UTMs valuable

Automatically Fetch Attributes

Brand, date, region, or other data points can make it into your UTM naming convention automatically.

  • Speed up your workflow
  • Use the same attribute across parameters and links
  • Give team members a head start on each link

Predefine Parameters to Standardize the UTMs

Setting lists of parameters for your team to choose from will help everyone create UTMs that are much more consistent.

  • Set reasonable constraints for your team members
  • Enable your team to easily follow UTM best practices
  • Reinforce your UTM naming convention

Shorten Your Tagged URL with Your Own, Branded Domain

Using your own brand in the shortened links, instead of bit.ly or similar, looks better and gets you more clicks.

  • Appear more trustworthy and professional to your audience
  • Increase the CTR of your links
  • Increase the share of tagged traffic

Create UTM Links with a Dedicated Chrome Extension

With the Chrome Extension by UTM.io, you don’t even need to copy the link anymore or fill in some of the other key fields. UTM creation gets fast.

  • Save one step in your UTM creation, every time
  • Enjoy uninterrupted workflow
  • Use all the advanced features without leaving the page

Create Separate Workspaces

Give each department and team access to specific campaigns with their own unique rules, permissions and history. Or separate your own projects to stay super organized.

  • Keep your links and team organized
  • Easily maintain different naming for different projects
  • Limit or assign access as necessary

Say No to Messy Spreadsheets and Boost Your Team’s Results

We see UTM.io users build UTMs faster, with more frequent uses of advanced naming conventions. Complex taxonomy becomes easier to manage, and leads to new nuanced campaign data in GA or other analytics tools. When new team members enroll, there’s a system for keeping UTMs consistent, and the adoption of UTMs is easier. Less time is spent on tedious tasks, more time is spent on analysis that drives action.

We recommend you try it for yourself.

Boost Your Team’s UTM workflow

Dan McGaw

Dan McGaw is an award-winning entrepreneur and speaker. He is the founder and CEO of McGaw.io, a marketing technology and analytics agency, and the creator of UTM.io, a campaign management and data governance tool. Named one of the godfathers of the marketing technology stack and one of original growth hackers, Dan has decades of experience in digital marketing, technology, and analytics. (His team won’t let him take this out even though he says it makes him sound old.)

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